How to Convert Outlook .Pst or .Msg Files into .Pdf Files

Pst Viewer Pro is a viewer for email messages stored in Outlook .pst and .msg files. One of its useful features is the ability to convert Outlook email into .PDF files. This short tutorial covers the process, step by step, of how to convert email to .PDF using Pst Viewer Pro.

The first step is to acquire a free trial of Pst Viewer Pro and start the software.

Next, use the folder tree on the left side of the page to locate the .pst file or the folder where your Outlook .msg files reside.

Search your files to locate the messages that you need. Here’s an article we wrote earlier that explains how to use Pst Viewer Pro’s email search function.

When the email messages that you want to convert to .PDF are displaying in the mail list, click on one of the messages and then type CTRL-A on your computer to select all messages. They should all show a blue highlight.

Outlook Pst Viewer list of email messages.
Selected messages in Pst Viewer Pro are highlighted

Now that our message is selected, let’s click on the Export Icon in the main toolbar.

Microsoft Outlook pst viewer toolbar
Location of the Email Export icon in Pst Viewer Pro

Clicking the Email Export Icon causes the appearance of the Export Manager screen.

Use the drop down box in the Export Manager to select the desired export profile. For our purposes, we will select “PDF-attachments converted/included.”

Pst Viewer Pro export manager
Pst Viewer Pro Email Export Manager
This export profile attempts to convert the email files as part of the .PDF image. If Pst Viewer Pro is unable to convert the attachment, the the file attachment will be embedded as a separate file within the PDF that can be extracted later. Click start to begin the email export process.

Select an email export folder
Select a folder

If a target destination has not been already set in the export profile, Pst Viewer Pro will ask you where you want it to place the PDF files it creates from your email messsages. Select a target folder and click OK, and the export operation will proceed.

When the operation is complete, you will find the .pdf files in the target folder you specified earlier. Below is an image from a .pdf file that I converted, as displayed in Adobe PDF Reader. The top of the PDF shows the From, To, Sent Date and Subject from the email, followed by the HTML or Text of the email body.

An email message has been converted to a PDF file.
Email converted to .pdf format.

In our next article, we will look at changing Pst Viewer Pro’s PDF Export profile so that you can customize the PDF’s that it generates. For example, you may prefer to export to legal or European standard page formats. Until then, enjoy your free trial of Pst Viewer Pro!

Any comments or questions, please post them in the comments on this page.

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