Converting Email Files to .JPG Image Files

PstViewer Pro is an email view for Microsoft Windows. It provides a wide range of formats for converting email messages. This video shows how to use PstViewer Pro to convert .msg or .eml email files into .JPG image files.

Text or fully formatted html emails can be converted. If embedded email graphics are hosted remotely, PstViewer Pro will attempt to download those files to provide as a complete a rendering as possible.

PstViewer Pro includes a range of target export formats besides .jpg, including .pdf, .gif, .tif, .png and others. The conversion process is essentially the same for other file types as it is for jpg.

Step 1. Select the email or emails that you want to convert from the mail list.

Step 2. Choose the target export format from the drop down list. In this example, we’ll choose “Export to JPG.”

Step 3 is to click the Export button, and select a folder location to hold the .jpg files.

That’s it’s! Now you can format email messages into jpg images.

Download a free 15 day trial of PstViewer Pro.

PST to MBOX Conversion with Pst Viewer Pro


Pst Viewer Pro is an email viewer for Outlook .pst, .ost, .msg, .eml, .mht and winmail.dat files.  It’s much more than a viewer, however. With Pst Viewer Pro you can export email messages to different formats, convert them to PDF, reply and forward emails using your default email client, manage messages as a batch, and much  more. Today’s article looks at utilizing Pst Viewer Pro’s MBOX conversion capability.

Microsoft Outlook is a wonderful tool for managing email content. Yet, for various reasons, some people find it necessary to convert their Outlook email messages to the Mozilla Thunderbird email client.  In this article, we will use PST Viewer Pro to convert selected email messages in an Outlook .pst (Personal STorage file) to MBOX, an open format that can be imported to many  email clients.

Use the “Download Now” button on the right side of this page to get a 15 day free trial of Pst Viewer Pro, and follow along. Note that the trial of Pst Viewer Pro will let you export up to 50 messages, which is just fine for a test.  The full version does not have this restriction, allowing you to export any number of email messages.

Start Pst Viewer Pro and select your Outlook .pst file.  The file may be chosen by using the navigation on the left side of your Pst Viewer Pro user interface. Click Pst Viewer Pro’s ‘+’ expander to show the folder structure of the .pst file.   

Today we will export only the Inbox folder from the pst file.  Click Inbox.  

Image of Pst Viewer Pro's file selection window. Choose the .pst file to export to mbox.
Select the Outlook .pst file

The email messages in the Inbox folder will be displayed in the mail list.

Screen shot of Pst Viewer Pro mail list populated with email messages.
Mail list showing email messages from PST file’s Inbox
Click on the first message and then type “CTRL-A” to select all of the messages in the mail list. This will select all of the messages in the Outlook .pst file’s Inbox. 
If you are curious about how many items your new mbox file will contain, look at the lower right corner of Pst Viewer Pro to see the message count.
Screen shot of Pst Viewer Pro email message count.
To begin the export process, go to the Pst Viewer Pro’s export profile selection drop down list in the main toolbar.  From among the many export formatting options, choose MBOX.
Image shows selection of the MBOX export option in Pst Viewer Pro.
Choose the MBOX export profile
To begin the export of the selected emails from your PST into a new MBOX file, click the Export button (the export button is circled in the image above). Pst Viewer Pro will ask you where you where you would like store the MBOX file. Choose your desired location. In my example, I’m going to export it to my desktop. I’ll call my file “export1.”
Image shows Pst Viewer Pro prompting user to select a folder location.

Click Save, and the process will begin. Exporting about 3,000 messages took my lightweight laptop computer less than ten minutes.

Export process underway from Outlook PST to MBOX format.

When the process completes, my 39 MB MBOX file is stored on my desktop. 

The process for importing the MBOX file will depend on the email client you are using. Please refer to your email client’s help index for specific details about importing email from MBOX files.

Visit the product’s home page for more information about Pst Viewer Pro.

MHT to PDF Conversion

It’s obvious from the name of the software that Pst Viewer Pro will let you open Outlook PST files so you can search and export email, but that’s only part of the story.  You can also use Pst Viewer Pro as the default Windows software for opening .MHT and .MHTML web archive files.

While any web browser can open a single .MHT file if you click on it, where PST Viewer Pro really adds value is by bringing its search, browse and conversion capabilities (including PDF), to MHT file management.

While MHT and EML files are very similar in their structure, MHT files are missing certain fields, such as the email address information.

How do I make a MHT file?
Internet Explorer can create a MHT file from a HTML website. To do this, go to File>Save As>Web Archive

Create a MHT web archive with Internet Explorer
Creating a MHT file from IE

The result will be a .mht file that when opened in a web browser will present the formatted text and graphic. The nice thing about MHT files is that the elements are all contained within the single MHT file. If you would save the web page a HTML file, then any graphics and other elements would be saved separately from the .HTML file, making more difficult to share.

FireFox browser can also save a website as a MHT file:
File>Save Page As…>Website, complete

In addition to helping you manage directories of MHTML files, Pst Viewer
Pro can also export your email to MHTML format. If you want to convert .eml to .mht, or .msg to .mht, or even a .pst file, Pst Viewer Pro is the tool for you. 

How do I manage many MHT files?
While it’s easy to create MHT files, and easy to open them in a web browser, eventually you will need a more efficient way to manage them than just opening them one by one.

Pst Viewer Pro is an excellent answer for managing MHT files. Pst Viewer Pro will read a directory of hundreds or thousands of MHT or MHTML files so you can search, view, print, and even convert them to PDF and other formats.

How can I convert MHT files to PDF?
With Pst Viewer Pro, select the MHT files from the mail list that you want to export to PDF.  Notice that MHT files will not reveal an email address in the “TO” column. That’s because, of course, that a MHT file does not contain all of the fields that a EML email file does.

How to browser MHT files with PST Viewer Pro
MHT files in the Mail List

Click the Export button to launch Pst Viewer Pro’s Export Manager.  Select the destination format of PDF and then start the export process.  Your MHT files will now be converted into PDF format.  Any links that were clickable or hot in the MHT file will remain hot in the PDF file.   Some MHT files with heavy javascript may not convert perfectly, but most of the MHT files will appear exactly as they do in the web browser.

Export MHTML files to PDF files with Pst Viewer Pro

Download a free trial of PST Viewer Pro and try it out yourself!

How to convert email to PDF

So you want to convert an email into a PDF file?  We’ll look at a couple of different ways that you can accomplish this goal.
Sometimes its nice to have a PDF copy of an email. PDF’s are easy to share. Just about anyone can open a PDF file, no matter which computer platform, tablet or mobile device they are using. PDF files are not tied to particular email client such as Microsoft Outlook and can be read with free PDF viewing software. More and more companies are choosing to PDF for email archiving.

An important question to consider when when planning to convert email to PDF is, “What do I want done with the email file attachments?”

If an email has no attachments, then there’s no problem.  But many emails do indeed contain file attachments attached to them (about 32%, according to experts). Some of them can be quite large. Since email attachments can be the most important part of an email message, handling them correctly during a pdf conversion process is also important.

Before we discuss specific solutions for converting an email into a PDF, let’s first consider the four ways we can choose to handle email file attachments:

1. Ignore them. Just convert the email message and totally ignore the file attachments. This works if we are only convert a few email messages to PDF, and we know they don’t have attachments, or if know that the attachments are not important.

2. Save them to disk. Convert the email message to PDF, and put the file attachments in a folder on your computer where you can find them later. Again, this is a good option when we’re only converting a small quantity of emails to PDF.

3. Embed the file attachments.  You could choose to convert the email to PDF, and then place the entire file attachment inside of the PDF file.  A PDF viewer like Adobe Reader will usually display a little paper clip icon when a file is embedded. Clicking the icon will reveal the name of the file.  The file could then be saved outside of the PDF file.  This is convenient for preserving the context of the email message and the original email file attachment.

Email File attachment embedded inside a .pst file
A file embedded inside of a PDF file.

4. Convert the email file attachments into the PDF image.
This option would print your email message to the PDF file, and then convert your file attachments into the PDF image.  This is a convenient mode of conversion, because it makes everything easily visible within the PDF file.

Ok, so how do I convert email to PDF?
Right, let’s get to the meat of the matter, shall we?

If you choose method 1, “ignore file attachments and just convert the email message to PDF,”  then life is simple.  Any free “Virtual PDF Printer,” should suffice. A Virtual PDF Printer will capture the print image of your email message and save it as a PDF file.  In Windows 7, your print output may look something like the picture below.  So basically you just open the email message, print it using your software’s print function, and select your virtual PDF printer as the destination.  Virtual PDF printers are a very handy tool, and they will print individual email messages as well as any other document on your computer. A free virtual PDF printer that has worked well for me is Bullzip PDF.

PDF Printer
Select a virtual PDF printer

PDF virtual printer
Tell the virtual PDF printer where to save the resulting .pdf file with your email.


I don’t want to ignore email file attachments in the PDF file. Now what I do?
If you simply can’t ignore email file attachments, or if you’re converting a large quantity of emails to PDF, then you’ll need some specialized software. Fortunately, there’s a couple of good options for you to consider.

Pst Viewer Pro is Windows software for viewing email messages that are sourced as Outlook .pst or .msg files, .ost or .eml files. Pst Viewer Pro can export one message, or thousands of email messages. Using Pst Viewer Pro’s export manager, you can select the option for managing file attachments that best suites you:  save to disk, embed attachments as part of the PDF image (handles most popular document types) or save the files to disk.

Exporting .pst or .msg files to .pdf files with Pst Viewer Pro.
Save email as PDF files with Pst Viewer Pro

You can download a free trial of PST Viewer Pro software.

Add a PDF add-in to Microsoft Outlook
If you are a Microsoft Outlook user, then you should take a look at MessageExport.  MessageExport is an add-in for Outlook that lets you export your emails to PDF and other formats.  Because it’s an add-in, MessageExport is fully integrated to Outlook.

Adding Email to .PDF export to Outlook Email client.
MessageExport adds PDF and many other export formats to Microsoft Outlook

To use MessageExport, first highlight the messages you want to export. Next, choose the export format  (such as PDF – attachments convert).  Finally, click the blue “Export” button. MessageExport goes to work converting your Outlook email messages and file attachments into PDF files.

You can download a free 15 day trial of MessageExport.

Converting email messages to PDF can be very simple, or fairly complex, depending on how many emails you are exporting, and how you want to handle email file attachments. A virtual PDF printer can be very useful for converting a handful of emails to .pdf.  For more complicated email-to-pdf export operations, Pst Viewer Pro or the MessageExport add-in for Outlook may be a better fit.