How to Open a .PST File and Extract File Attachments

Email content is every where.  If you are an adminstrator who is expected to perform miracles on demand with .pst files, Pst Viewer Pro would be a great addition to your software toolkit.

Main image screen of PstViewer Pro with messages in the mail list.
PstViewer Pro email viewing software main screen

Pst Viewer Pro doesn’t require Microsoft Outlook in order to open .pst email database files.  It also opens the offline .ost exchange databases, as well as individual Outlook emails in .msg format, and even .eml files.

While there’s lot of software that can open email file types, Pst Viewer Pro is set apart  because it enables you do more things with those emails.

This is a screen image of PstViewer Pro showing the pdf selection list.
Select among a wide number of choices to convert email to PDF

Selected emails can be converted to differerent image formats, such as .gif, tif, png, and even .pdf.  It gives you a lot of control over how email file attachments are converted to PDF, allowing you to ignore the attachments, extract them, embed them within the pdf, or even attempt to convert them into the .pdf image.

Extract attachments from email stored in Outlook .pst files.

If you want to extract email attachments from .pst emails, Pst Viewer Pro has a export function called “Only Attachments.”  Select the option from the dropdown list, and click the Export button. Email attachments in the selected emails will be copied to a folder that you choose.

The attachments are not actually removed from the email, but rather copied. Pst Viewer Pro never changes the original .pst or .ost file, so you don’t need to worry about compromising the integrity of the .pst file.

There are many other ways to use PstViewer Pro. A command line tool lets you run it from any Windows batch file.

Download a free trial of PstViewer Pro. Quality is guaranteed with a 30 day refund policy.

Export Outlook Emails From .PST To .TIF Files

Outlook .PST files to .TIF from the command line
Use Pst Viewer Console to automate
conversion of .pst files to .tiff files
Pst Viewer Pro is a flexible tool for converting email messages from Outlook .pst, .msg, .ost, or .eml format, into to many other file types.  
Although PstViewer Pro is most often used as a desktop tool, it may also be used in command
line or batch file automation processes. This article describes how to use PstViewer Pro
to convert Outlook .pst files to .TIF format using th ecommand line.
This week we have been working with
a customer on a .pst to .tif file conversion as part of a legal discovery
process. The conversion project required that Pst Viewer Pro be operated from a
batch file.The information in this article may be adapted to other PstViewer
Pro export profiles, such as TIF, GIF, MHT, EML, or any custom export profile
that you may create with PstViewer Pro’s profile editor.


The standard Pst Viewer Pro
installer package includes a utility called PstViewerConsole.exe. This is the
command line counterpart of PstViewer Pro.
There are many different criteria for
passing information to PstViewerConsole. These criteria are detailed in PstViewer
Pro’s internal Help document (Help>Help> User Interface > Command line
parameters). You can also view this document online.
Command line usage: PstViewerConsole.exe
[options] [<filename1.pst> [<filename2.pst> …]]
options may include the name of any of Pst Viewer Pro’s export profiles, like: 
“D:Program FilesEncryptomatic, LLCPSTViewer
ProPSTViewerConsole.exe” –e “TIFF” “C:pstfile1.pst”
In this example, PstViewerConsole
would use the export profile called “TIFF” to convert email in an
Outlook .pst file called “pstfile1.pst” into TIF files.
Any of PstViewer Pro’s export
profiles, including the TIF profile, may be customized from within PstViewer
Pro by going to  Export>Export Profile>Edit Profile  and may include some very specific criteria,
such as how to name the resulting .pdf files, which file sizes to use, page
orientation, etc.
Locating the TIFF export function from within PstViewer Pro.
After a profile is customized, the
changes to that profile will apply whenever PstViewerConsole.exe calls that
Our customer need to edit the file
naming scheme so that subject, sender and date would be included to the file
name, and we needed to export to a specific path. To do this, first edit the
file naming scheme like in pictures below to add the message’s subject, sender
and date will be included in the file name.
Edit the TIF profile export format.
Export Profile Editor
Image shows how to apply a custom naming plan to the exported .tiff email files.
File Name Scheme Editor
Here is a tip: To set a
Windows path, you can create a custom folder tree structure based on any of the
fields if you separate them with “” symbol.
The PstViewerConsole.exe tool is a very powerful
part of the PstViewer Pro system. It gives you tremendous flexibility and
control. We hope you have found this tutorial helpful. Please contact our support team
if you need any further assistance.

Combining .msg E-Mails into a PDF File

PstViewer Pro is a email viewing application for Microsoft Windows that provides strong email conversion capabilities. One of it’s most useful features is the ability to combine email files such as Outlook .msg files, into a .pdf file.

Combining individual .msg files to a .pdf file

There are several ways to accomplish this task with PstViewer Pro, depending on what your goals are.  The easiest way to combine msg to pdf is to use the +PDF button on PstViewer Pro’s main toolbar. This function will allow you to add any .msg file selected in the mail list directly to a new or existing .pdf file.  Click on the email in the mail list, and then click +PDF

PstViewer Pro toolbar button for combining a .msg to .pdf
Use this function to add a .msg file to a .pdf

Click on the email in the mail list, and then click +PDF.  The “Save As” dialog box will open, and you can then select the .pdf file. 

Select the .pdf file that will be combined with the chosen .msg file.
Select the .pdf file

The .msg file you selected will be converted and added to the end of the target pdf file. If no pdf file is selected, PstViewer Pro will create a new
one for you.

You may add as many .msg (or even .eml files) to the target PDF file.  .Msg files may be added individually, or you can select multiple emails from the list. This functionality was specifically added to PstViewer Pro at the request of a customer who needed to add messages to a single pdf file as they were discovered,

Bulk Converting .msg files to .pdf
PstViewer Pro can convert multiple .msg files to .pdf.  To select all .msg files in the mail list, type “Ctrol-A.”  The next step is to select the export profile from the PstViewer Pro drop down list.
There are many different modes of export to choose from.

Using Pstviewer Pro to bulk combine .msg files int a single or individual .pdf files.
Select the pdf export profile and click the Export button to begin

The different modes of export include options for handling email file attachments (should they be converted to PDF or embedded within the pdf), and whether .msg files should be converted into individual .pdf files or all combined into a single .pdf.

These options are discussed in greater detail in an article we wrote previously. Please click here to continue on to this earlier article.

PstViewer Pro is available on a 15 day free trial.  If you have any questions about combining msg files into a PDF file, please post them here! We will look forward to responding to your comments.

Comparing PstViewer Pro And PstViewer Lite Outlook Email Viewers

One of the most frequently asked questions of the Pst Viewer support team at Encryptomatic LLC is, “What is the difference between the Lite and Pro PST viewers?”  This article will answer that question in detail.

PstViewer Pro began as a simple .msg file viewer in 2006.  Over the years, feature creep added many new and useful capabilities to the software. Some of these features required the addition of expensive 3rd party libraries and many hours of development.  Some of these capabilities are quite specific and enable customers to manage and convert email from Outlook .pst, .ost, .msg, and .eml files in complex ways.

The .pst viewer Pro main screen displaying an html email message from a .msg file.
Pst Viewer Pro main screen

Pst Viewer Lite was introduced in 2011. It was designed to fill a gap in the market for a high quality, low cost Outlook email viewing tool that is simple to use.  Priced at just $29.99 for a single license with quantity discounts available, Pst Viewer Lite has found a home in many organizations around the world.

Main screen of Pst Viewer Lite software application displaying an Outlook .msg email file in html formatting.
Pst Viewer Lite main screen

By comparing the opening screens for Pst Viewer Pro and Lite, it appears at first glance that they are not very dissimilar. The navigation and main viewing panes are very similar between the two. Both share the same high quality email rendering engine (MVCOM) that has more than 200 non-standard email formatting exceptions coded into it.  Both can display emails formatted as html, text or rich text.

Neither has difficulty displaying embedded email graphics.  Each of them provides access to email file attachments.

Printing of individual messages, and saving email as individual .pdf files is supported by both. You can also use either product to add individual email messages to a single .pdf file.

Neither Pst Viewer Pro or Lite requires that Microsoft Office Outlook be present on your Windows computer or tablet. Both function completely independent of Outlook and do not have a MAPI dependency.

Both Pst Viewer Pro and Lite provide quick search and advanced search functions, allow users to locate important messages.

Support is offered for both products, and a year of free updates is included when you purchase either.

With so many similarities, what differences exist between these viewers, besides price?

The differences between PstViewer Pro and Lite
Probably the most importance difference is bulk processing of email messages.  While Pst Viewer Pro and Lite share many capabilities, Pro is suited to bulk export conversion and printing of email content, including mixed content ( i/e .msg, .eml files togther in a single mail list).

Most of the differences can be seen on the quick access toolbar of both products, shown here.

PstViewer Pro toolbar includes an Export Profile drop down list

PstViewer Lite toolbar

Pst Viewer Pro makes use of Export Profiles.  They are displayed in a drop down list on the main toolbar.  Any export profile may be edited, deleted, or new export profiles may be created. Profiles are instructions that cause Pst Viewer Pro to act in a certain way. For example, they can include instructions on how exported emails should be named, or where files should be copied, or whether a copy of email file attachments should be saved to your hard disk.

Export profiles and bulk processing of messages allow Pst Viewer Pro to accomplish a wide variety of specialized tasks for our customers, saving them time and making them more efficient.  It accomplishes tasks that heretofore has required several software packages or much more expensive software packages.

Is Pst Viewer Pro or Lite best for your needs?
If you just need quick access to .pst, .ost, .eml, .msg or winmail.dat email files, and bulk conversion to PDF and other formats is not part of your mission, then Pst Viewer Lite is a great choice for you.

For bulk processing of email and converting to PDF format, then Pst Viewer Pro is the better choice. At $69.99, it is a bargain compared when comparing capability against cost.

You can download a free trial of either Pst Viewer Pro or Lite. A 15 day free trial is offered for both. You can also install and run both Lite and Pro on the same computer at the same time.

Download Pst Viewer Pro free trial

Download Pst Viewer Lite free trial

If you have any other specific questions about the capabilities of either viewer, please post them in the comments below!

Search And Convert Outlook Emails with .Pst Viewer Software

Outlook email messages come in range of formats, including .msg files and .pst files.  Even those formats have variations. .MSG files are individual emails, and they come in the older Ansi and Unicode formats, and then in text, rich text and html formatting.  PST contain many email messages. A .pst file created by older Outlook versions (pre-2003) also may also exist in ANSI format, while later files are in Unicode format. 

With email stored in so many different formats today, archiving and accessing these files can present some challenges. That’s where an email viewer like Pst Viewer Pro is a handy addition to your Windows software toolbox.

Pst Viewer Pro is a single software app that can open all forms of .pst, .ost and .msg files. It can also open .eml files which are produced by email clients such as Thunderbird, Windows Mail or Outlook Express, as well as .mht/.mhtml, and winmail.dat files.

Email Formats Supported

Outlook .pst
Outlook .ost, 
Outlook .msg

Shows the mainscreen of pst viewer software for windows with messages populated in the viewing pane.
The main screen of MS Windows PST Viewer Software

Pst Viewer Pro works runs on Microsoft Windows XP, Vista, 7 or 8, as well as 2008 and 2012 server. It previously ran on Windows 2000 and ME, but is no longer officially supported on those operating systems.

Download and install the Pst Viewer Pro trial and use it free for 15 days. After that time you will have the opportunity purchase a perpetual license that will not expire.  Depending on your Windows operating system, Pst Viewer Pro installer will automatically install either a native 32 or 64 bit application. The 64 bit app can take advantage of your computer’s higher memory allocations.

To see which version was installed on your computer, go to Help>About.  You’ll see the version number. If the 64-bit version has been installed, it will appear next to the software version number, as in this image.

Image shows the About screen for PST Viewer Pro, which shows whether the 32 or 64 bit version of the software was installed.
Pst Viewer version information

Using Pst Viewer Pro
Using the folder navigation on the left side of the screen, select the folder that contains your Outlook email message files. Pst or Ost files in the folder will appear in the folder list, allowing you drill into the file to select the folder that you wish. Email within the .pst or .ost file folder will populate the mail list.  Right click on the top folder and choose “Switch to Scan with Subfolders” if you want to load all of the emails within the pst/ost file into the mail list.

Image shows a ost file opened in Pst Viewer Pro, and the resulting folder structure.
Pst/Ost Folder Structure

Using the Mail List.
Individual emails are displayed in Pst Viewer Pro’s mail list window. You can sort the list quickly by clicking on the column headers.

Mail List Window

A viewing pane below the mail list lets you preview the selected message.  To open the message in a full and separate viewing window, just double click on the message in the list.

With PST Viewer Pro, you can easily access file attachments in the email.  Double click on them to open them in their native application, or save them directly to your desktop, either by dragging and dropping the file outside of Pst Viewer Pro, or by using a right-click operation and selecting the destination folder for the files.

Searching For Email
Pst Viewer Pro supports detailed search operations to help you locate the messages you need. On the main tool bar, you can do a quick search just by typing in a keyword you would like to find.  Quick search goes across all fields and displays messages with that keyword.

Quick Search for Email from the Toolbar

More detailed search operations are supported by entering the search window. Click the Search icon in the main toolbar to bring up the search window.

Image shows the advanced search window in Pst Viewer Pro.
Advanced Search of Pst/Ost Email Files

 The results of the search operation will be shown in the mail list.

Conversion of Email to PDF, Other Formats
Some times it is convenient to save a message as a pdf or image file. Pst Viewer Pro provides strong capabilities in this area.    Converting email is a simple matter of selecting the messages you want to export and then indicating the desired format from the main toolbar.

To select all emails in the mail list, type ctrol-A.  You can also choose emails individually, or using the shift key you can choose a range of emails.

The Pst Viewer Pro main menu allows you to select the export profile you require.  Several different methods of export-to-pdf operations are supported.

Select the PDF export profile.

 How you choose to manage email file attachments are important. While any virtual PDF printer can allow you to print an image of the email to pdf,  few applications if any have Pst Viewer Pro’s ability to let you manage file attachments in such a variety of important ways.

You can export email to pdf with file attachments embedded as individual file within the pdf. You can extract the file attachments to a location on your computer, removing them from the pdf altogether.  Or, you can attempt to convert the attachments into the pdf image; in this case the email will first be imaged, and the attachments will follow.  If the attachment cannot be imaged (for example if it is a binary file) then it will embedded within the pdf as a separate file.

Pst Viewer Pro also supports the PDF/A (ISO 19005-1) standard for long term archiving of email messages. In this mode, fonts are embedded within the pdf so that the message can later be rendered accurately.

Also supported is the export of multiple emails into a single PDF file, and the appending of selected or individual email messages to an existing PDF file.

Other Export Formats

In addition to PDF, Pst Viewer Pro also can also convert your Outlook email to the following formats:


 Setting as the Default

File Associations Settings
Set as the default Windows app for .eml, .msg, .pst or .ost files

Pst Viewer Pro makes it easy to change the file types it is associated with.  Just go to the File menu, and choose Associations. Select the email file types you want PST Viewer Pro to manage, and it will change the settings in Windows. 

Give it a try!

We thank you for reading this article about Pst Viewer Pro. If you think it could help you manage your email content, you’re welcome to give it a try!  Download a free 15 day trial. If you have any questions, contact the Pst Viewer Pro support team and they’ll be glad to help.

A single license of PST Viewer Pro is $69.99 with discounts starting at 10 licenses. To learn more, or to receive a quote, call 1-651-815-4902 x1, or email sales at encryptomatic dot.

Bulk Converting Outlook E-mail to PDF Files: Two Software Products To Get the Job Done

PDF portable document format is great way to future-proof Microsoft Outlook email messages for archiving purposes. This article looks at two software products that will help you bulk convert Outlook messages and their email attachments into pdf format: Pst Viewer Pro, and MessageExport, an add-in for Outlook.

Pst Viewer Pro Email Viewer
PstViewer Pro is a Windows desktop software application that can access Outlook email messages that are stored in different formats, including large .PST and .OST files, and individual messages in .MSG and .EML files.  Functionality includes very strong email-to-PDF export capabilities.  The developers give you capabilities that are difficult to find in other email conversion applications, such as the ability to export many emails into a single PDF file. You can also export individual emails into single .pdf files.

Image shows the main Pst Viewer Pro window, with email selected.
Pst Viewer Pro main window.

In the realm of email conversion software, file attachments are often ignored or extracted and saved to a hard disk.  Pst Viewer Pro is able to convert the most common attachments into the PDF image. If they are unable to be converted, attachments will be embedded as separate files so that the context of the file to the email will remain intact.

Using Pst Viewer Pro, you can perform bulk conversions of thousands of emails to .pdf format. If your Windows computer has a 64-bit operating system, the Pst Viewer Pro installer package will automatically install the 64-bit version on your computer, allowing you to take advantage of  higher amounts of memory and speed.

While MessageExport, the next software package we will look at, operates as an add-on inside of Outlook, Pst Viewer Pro does not require the presence of Outlook.

Click here to learn more about Pst Viewer Pro and download a free 15 day trial.

MessageExport Add-In for MS Outlook
MessageExport is an add-on for Outlook that is also developed by Encryptomatic LLC, the creators of Pst Viewer Pro.  MessageExport is tightly integrated with Microsoft Outlook 2003/2007/2010 and 2013. It works with 64 bit or 32-bit versions of Outlook.

Image shows user selecting the PDF export format from the MessageExport drop down list in MS Outlook.
MessageExport Add-in for Outlook

MessageExport can be used in a variety of useful ways, such as processing entire folders of emails to PDF and other formats. MessageExport’s timer function lets users setup a regular process that can be performed on a folder directory. For example, say I want to convert all emails I receive from you to PDF, and then have them moved to a specific folder on my network drive.  Using Outlook’s Rules function, I can move all emails from you into a specific folder. Then, I can have MessageExport process all emails in that folder to PDF and save them to my network.  MessageExport will only process new emails, and can remember those that it has already converted to .pdf.

Using MessageExport, you can convert thousands of emails to PDF. There is no pre-defined limit on the number of messages that can be processed.

Click here to learn more about MessageExport and download a free trial.

How to Recover E-mail Addresses From Outlook .pst Files?

Outlook .pst files contain a wealth of information that may be useful, not the least of which are the email addresses of recipients.  If you acquired a PST or OST file from your previous  place of employment, it may hold email addresses of people you want to remain in contact with.  Perhaps you are a forensic investigator and would like to obtain a condensed list of email addresses that the subject has contacted between a defined period of time. Or maybe a key sales employee has left the company, and now you need to obtain a list of people he has been in contact with by email.Pst Viewer Pro is a Windows desktop software package from Encryptomatic, LLC that gives you control over searching and extracting data from Outlook .pst and .ost files.  It can also manage .msg, .eml and .mht files. With Pst Viewer Pro, you can print, search, view, and extract email messages in many useful ways.  Among it’s many features is the ability to help you recover Outlook email addresses.In our lesson today, we are going to extract email addresses from an Outlook pst file that fall within a specific date range.  The email addresses will be saved to a comma separated values (CSV) file, which can then be imported into Microsoft Excel, Access, or your favorite database software for further processing and analysis. Bulk extraction of email addresses from a .ost/.pst file is a capability that does not reside natively within Microsoft Outlook.

To begin, first download and install Pst Viewer Pro 5.0 or later on your Windows PC.  The installer package will install either the 32 or 64 bit version of Pst Viewer Pro, depending on your Windows operating system.  A 64 bit Windows OS will allow the software to take advantage of larger amounts of memory and multi-threading, enhancing overall performance during the processing of your pst/ost file.

Start Pst Viewer Pro and using the folder navigation, select the .ost or .pst file from which you want to extract email addresses.

Choose the .ost or .pst file to open using the list.
Select the .pst or .ost file to export email addresses from.

Right click on the file and choose “Scan with subfolders.”  This tells Pst Viewer Pro that you want to read all of the emails in the file. If you have selected a very large .pst or .ost file, the read operation may take several moments.   If you only want to process a specific folder, such as the Sent Item’s folder and no others, then you can disable “Scan with subfolders,” and Pst Viewer Pro will only process the selected directory.

Image shows the effect of right clicking on an Outlook .pst file and choosing "scan with subfolders."
“Scan with subfolders” reads in all folders in the .pst file to the mail list.

After the emails are read from the .pst or .ost file, they will appear in the mail list, which functions very similar to Outlook’s own mail list.   Click on any mail item in the list to preview it in the viewing pane.  Double click on the mail item to open it in a separate window. You can have multiple email windows open if you wish.

Image shows the Pst Viewer Pro mail list populated with Outlook email messages.
Pst Viewer Pro mail list.

To initiate the export operation, first select all of the emails in the mail list. Click on the first item in the list, and then type “Ctrol-A” to select all emails in the list.

From Pst Viewer Pro’s toolbar, select the export profile titled “Export to CSV.”

Image shows email selected in the mail list, and the CSV profile chosen from the Pst Viewer Pro toolbar.
To convert Outlook email to .csv, select CSV profile from the drop down list.

Now that the email messages have been selected (highlighted) in the list, and the CSV export profile has been selected, begin the export operation by clicking the Export button.

Picture shows the CSV export profile selected, and highlights the Start button.
Click button to start exporting .pst emails into a .csv file

You may be prompted to select the target directory where Pst Viewer Pro will save the .csv file. When the export operation begins, Pst Viewer Pro will show a status window so you can track it’s progress.

Image shows the Pst Viewer Pro export progress window.

When the operation is complete, your Outlook email will have been copied to a .csv file. Click on the .csv file to import it into Excel, or your default Windows spreadsheet application. The end result will look like this:

Image shows the email fields from a csv file that have been imported to Excel.
Outlook email imported to Excel from CSV file.

Importing email to MS Excel through a CSV file makes it easy to search and sort the data using Excel’s standard features.

Download a free 15 day trial of PstViewer Pro. The trial will allow you export up to 50 emails per operation. This restriction is removed after the software is purchased.


Converting Email Files to .JPG Image Files

PstViewer Pro is an email view for Microsoft Windows. It provides a wide range of formats for converting email messages. This video shows how to use PstViewer Pro to convert .msg or .eml email files into .JPG image files.

Text or fully formatted html emails can be converted. If embedded email graphics are hosted remotely, PstViewer Pro will attempt to download those files to provide as a complete a rendering as possible.

PstViewer Pro includes a range of target export formats besides .jpg, including .pdf, .gif, .tif, .png and others. The conversion process is essentially the same for other file types as it is for jpg.

Step 1. Select the email or emails that you want to convert from the mail list.

Step 2. Choose the target export format from the drop down list. In this example, we’ll choose “Export to JPG.”

Step 3 is to click the Export button, and select a folder location to hold the .jpg files.

That’s it’s! Now you can format email messages into jpg images.

Download a free 15 day trial of PstViewer Pro.

How To Convert Outlook .MSG And.EML Email Files To .CSV Files

PstViewer Pro software by Encryptomatic LLC is a versatile tool for managing your email content.  It supports viewing, searching and exporting different mail formats, including Outlook .msg emails, or Outlook Express .eml formatted messages. It can also access emails stored in .pst or .eml format.In today’s lesson, we will export the contents of .msg and .eml emails into a comma separated values file, better known as a .csv file.A .csv file can be imported into Microsoft Excel or a free spreadsheet program such as offered by Open Office or Libre Office. Clicking on the .csv file is usually all that is required to have the file imported into your spreadsheet.

Why might you want to import your email messages into a spreadsheet?

Spreadsheets give you a lot of control over the data. You could, for example, import thousands of email message to .csv format, and then organize the recipient email addresses in the spreadsheet. You could use those email addresses to send a personalized mailmerge message to those email addresses.

If you would like to follow along with this article, download a free trial of PstViewer Pro for Windows.

When PstViewer Pro starts, first use the folder nav on the left to select the location of your .msg or .eml files. PstViewer Pro supports mixed content viewing, so it won’t matter if all of your messages are in a single folder.

Your emails will be displayed in the mail list.

Image shows the PstViewer Pro main software menu with .msg and .eml emails oragnized into a list.
Select the CSV export profile from the dropdown list

Next select the messages you want to export to CSV format. Click on any message to select it.  To select multiple .msg or .eml files, hold down the Windows control key. You can also select a range of messages by holding the shift key.   Control-A will select all of the messages in your list.

After your messages are selected, you can export them to a single .csv file.  Go to the Export tab, and select CSV.

The export tab in PstViewer Pro is where email export formats are selected.
Select CSV export profile from the Export tab and click “Export”

The last step is to click the Export button to being the export process.


PstViewer Pro Export tab with the "Export" button circled.
Click Export button to begin the process.

The major fields in the .eml and .msg files you selected will be converted to .csv format.

Click on the CSV file to open it in your default spreadsheet application. We are using Microsoft Excel 2013 in this example, which appears on our desktop like this.

Microsoft Excel document logo on a Windows desktop, with a file named "emails."
CSV file

If we click on the .csv file, Microsoft Excel will import it and display the data in columnar format. Later when we save this file, we can choose to save it as an Microsoft Excel formatted document.


Microsoft Excel 2013 spreadsheet with email data organized into columns.
Excel spreadsheet with emails

Combining the basic informational fields from emails into an spreadsheet gives you greater control over using that data and allows you to setup mail merges and combine it in useful ways.

There is no pre-set limit to the number of email messages that you can export to .csv format in the licensed version of PST Viewer Pro.  However, if PstViewer Pro is operated in trial mode, there is a limit of 50 emails per export operation.

Learn more useful tips on the official PstViewer Pro website.

Should Your Business Upgrade to Microsoft Office 2013?

Upgrading to a new office productivity
suite in a business scenario is almost as major an undertaking as upgrading to
a new operating system. It costs a lot of money to obtain the necessary licenses,
particularly for larger networks and, sometimes, you will even have to retrain
your staff to use the new software. Due to the major considerations involved,
you will want to think carefully before deciding whether or not your company
should upgrade to the latest version of Microsoft Office. Once its paid for and installed, there’s no going back!

Microsoft Office Outlook in Windows 8
Upgrading to Office 2013 is a big step

Advantages of Upgrading

Microsoft Office 2013 provides a number of
improvements and new features, some of which are particularly relevant to the
business world. One of these is the integration of cloud computing features.
With more and more businesses moving over to cloud storage and other Web-based
services, this is often a deciding factor when it comes to upgrading to Office

In Office 2013, you can save and open
documents directly to Microsoft SkyDrive, Microsoft’s free online storage
facility. Another major new cloud computing feature is the synchronization of
things like personal settings and custom dictionaries. If your employees
regularly work on different computers or they take work home with them, then
these cloud computing features can be enormously beneficial.
The other major advantages, such as
improved touchscreen support and the new start screen, of Office 2013 are not
so relevant in the business world. Nonetheless, they are still welcome improvements.
Another feature worth noting, which may be of use in your business, is the
improved support for PDF documents which can now be edited within Word without
having to convert them first.

Disadvantages of Upgrading

While Office 2013 is definitely an
improvement over its predecessor, the same disadvantages apply as they do when
upgrading to any major software resource. To upgrade all of the computers in
even a small company to the latest version can cost hundreds or even thousands
of dollars and there is also the time and work involved in the deployment to
One of the major changes in Office 2013 is
the improved compatibility with touchscreen devices. This, however, is not
likely to effect the business world due to the fact that keyboard and mouse
input remain vastly superior when it comes to productivity. The new interface
may not be welcomed by everyone, particularly for those who subscribe to the
philosophy that, if it ain’t broke, don’t fix it.
Compatibility with older formats created by
earlier versions of the Microsoft Office suite can also be a little patchy at times.
PowerPoint 2013 logo

Is Your Business Ready to Upgrade?

Office 2013 is largely very similar to its
predecessor, so your staff are unlikely to need any additional training.
Productivity should certainly not be adversely effected due to staff not
finding the new software unfamiliar. However, it is also the fact that it is so
similar to Office 2010 both in terms of appearance and functionality that it
might not seem worth upgrading. If your business is happy with Office 2010,
then there is probably no need to upgrade at all, unless you find the
integration of cloud features important enough. If your business is still using
Office 2007 or earlier, then upgrading is a much better idea, particularly as support
for older products is becoming increasingly limited.